Privacy Policy – Green Tech Data Mobile and Web Application

Last Updated: 20.01.2026

1. Data Controller

The data controller is SOFTMARE LIMITED, 27 Old Gloucester Street, London, WC1N 3AX, United Kingdom, Company No: 08062889, e-mail: info@greentechdata.com

2. Data We Collect

The Green Tech Data application is a B2B (mobile and web) platform used to document environmental installations and create environmental project evidence (ZKP), including for offset and ESG reporting purposes. We process the following categories of data:

a) User Data:

  • First and last name
  • Work email address
  • Company name
  • Job title
  • Phone number

b) Installation and Project Data:

  • Installation name
  • Installation type (e.g., photovoltaic, LED)
  • Installation location (address and/or geolocation data)
  • Technical parameters of the installation

c) Evidence Data:

  • Photos of installations
  • Photo metadata (date, time, GPS location)
  • Project documentation

d) Technical Data:

  • Device identifiers
  • Log data
  • Application usage information

Providing personal data is voluntary, but necessary to use the application’s features.

3. Purpose of Data Processing

Data is processed for the purposes of:

  • Providing and managing application services
  • Creating and managing environmental evidence (ZKP)
  • Calculating and claiming environmental offsets
  • Fulfilling legal, audit, and reporting obligations (including ESG)
  • Ensuring application security
  • Handling user inquiries and communications
  • Protecting the legal interests of the Data Controller

4. System Responsibilities and Functions

  • The Green Tech Data application is not a verifier or auditor of projects or data.
  • The application is not responsible for the accuracy or completeness of input data – responsibility rests with the User, project beneficiary, or external auditor.
  • The system ensures methodological compliance and full traceability for entered data and generated reports.
  • Material responsibility for decisions, reports, offset calculations, or certifications rests solely with the project beneficiary and/or external auditor.

5. Legal Basis for Processing

The legal basis for processing personal data includes:

  • Performance of a contract – Art. 6(1)(b) GDPR
  • Legal obligations – Art. 6(1)(c) GDPR
  • Legitimate interest of the Data Controller – Art. 6(1)(f) GDPR
  • User consent – Art. 6(1)(a) GDPR (where applicable)

6. Data Sharing

Data may be shared with:

  • IT and hosting service providers
  • Auditors and certifying bodies
  • Business partners and end clients of projects
  • Legal and accounting firms
  • Public authorities – where required by law

The Data Controller does not sell personal data.

7. Data Transfers Outside the EU

Data may be transferred to the United Kingdom, which, under a European Commission decision, ensures an adequate level of personal data protection.

8. Data Retention

Data is stored as long as necessary to:

  • Fulfill contracts and projects
  • Meet certification, audit, and reporting requirements
  • Protect against potential claims

9. User Rights

Users have the right to:

  • Access their data
  • Rectify their data
  • Delete their data
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent at any time
  • File a complaint with the President of the Personal Data Protection Office

Users may also lodge a complaint with the relevant data protection authority.

10. Data Security

The Data Controller implements appropriate technical and organizational measures to protect personal data, including encryption, access control, and regular security audits.

11. Automated Decision-Making

The Data Controller does not use automated decision-making or profiling.

12. Age Restriction

The application is not intended for persons under 16 years old, and the Data Controller does not knowingly collect data from such individuals.

13. Contact

For questions regarding personal data protection, contact the Data Controller at: info@greentechdata.com